Front Office Agent (m/f/d)

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Genug gesucht? Lass uns schneller passende Jobs für dich findenJetzt starten
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Front Office Agent (m/f/d)
* Finance in Motion GmbH
* Frankfurt am Main
* Feste Anstellung
* Teilzeit, Vollzeit
* Erschienen: vor 1 Tag
* Verifiziert

Front Office Agent (m/f/d) Finance in Motion GmbH

In...

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Genug gesucht? Lass uns schneller passende Jobs für dich findenJetzt starten
*

Front Office Agent (m/f/d)
* Finance in Motion GmbH
* Frankfurt am Main
* Feste Anstellung
* Teilzeit, Vollzeit
* Erschienen: vor 1 Tag
* Verifiziert

Front Office Agent (m/f/d) Finance in Motion GmbH

Introduction
Are you a proactive and service-oriented professional who enjoys keeping things running smoothly?

We are currently hiring two Front Office Agents: one full-time and one part-time (minimum 75%). Working as a close-knit team, you will jointly manage the reception area, and act as the first point of contact for employees, visitors, clients, and service providers.
Together, you will coordinate day-to-day office operations, support workplace services, and help create a professional, welcoming, and well-organized office environment where everyone feels supported.
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Tasks
Reception & Front Desk (Primary Focus)
• Act as the first point of contact for employees, visitors, clients, and service providers.
• Welcome and assist guests, answer incoming calls, and handle general inquiries.
• Ensure the reception area remains professional, welcoming, tidy, and well organized at all
times.
• Manage visitor registrations, access arrangements, and general front desk administration.
Office Operations
• Support the day-to-day running of the office, including shared inboxes, meeting room
bookings, parking reservations, mail distribution, courier services, ticketing systems, and
invoice administration.
• Order and maintain office supplies and workplace resources.
Meetings & Events
• Support meetings, internal trainings, and office events by arranging rooms, catering, logistics,
and guest hosting.
Facilities & Vendor Coordination
• Coordinate with external service providers such as cleaning, maintenance, security, and
other vendors.
• Follow up on maintenance requests and help ensure a well-functioning workplace.
Administrative Support
• Maintain accurate records and update information in internal systems and databases.
• Support onboarding activities, document administration, and general employee requests.
• Provide occasional administrative support to the Assistants’ Team, as needed.
• Contribute to workplace initiatives, projects, and continuous process improvements.
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Profile
• Completed vocational training or relevant professional experience in office administration,
reception, hospitality, customer service, or a similar field.
• Previous experience in a reception, front office, office administration, hospitality, or
customer-facing role.
• Strong customer service mindset and excellent communication skills.
• Well-organized with the ability to manage multiple tasks and priorities.
• Comfortable using Microsoft Office 365 and other office systems.
• Proactive, reliable, and able to work independently.
• High attention to detail and a hands-on approach.
• High flexibility to adapt worki...